Office Manager

Do you enjoy contributing to a fun and successful team?
Are you detail-oriented and organized?
This position is for you.

Office Manager


About ESP IT:

ESP is a leading technical consulting firm in Downtown Minneapolis. We specialize in providing professional technology staffing services to companies in the greater Twin Cities area.

For 50 years we have been Placing People First, including our clients, internal staff, and technical professionals. We have been ranked a Best Company to Work For, four out of the last five years and take our core values seriously — No Gossip, Be the Best, Be For Each Other, and Wag Your Tail.

We offer a flexible work environment, untracked PTO, and an awesome workspace.

ESP IT Benefits: Pay 100% employee premium, 401k match, dogs at work, flexible work schedule and more.

 

Responsibilities:

Administrative & Sales Support

  • Manage Bullhorn CRM system and track KPI metrics
  • Coordinate consultant communication
  • Assist in scheduling interviews and other tasks as needed
  • Manage client and consultant agreements
  • Report to the leadership team, assisting in prepping for quarterly reviews, managing calendars, and appointments
  • Point person for maintaining office supplies inventory, maintenance, mailing, shipping, and equipment
  • Responsible for creating PowerPoint for quarterly and annual company meetings

Human Resources

  • Prepare offer letters and agreements and administer other new hire paperwork to onboard new employees, both consultants and office staff
  • Oversee Open Enrollment and day to day benefits administration; knowledgeable about company plans and general benefits information
  • Lead company wellness initiatives (Live Well) and the philanthropy efforts of the company

Marketing

  • Manage email campaigns and all social media content and campaigns
  • Manage company website: update content, keep job postings current, and process form submissions
  • Write blogs, newsletters, web copy, and other marketing content
  • Create materials and graphics for social media, communication pieces, newsletters, and blogs
  • Plan company and industry events

Financial

  • Perform payroll, invoicing, accounts payable, accounts receivable, and manage direct deposits
  • Manage contract and price negotiations with office vendors, service providers, and office lease

Technology

  • Set-up employee laptops, keeping computers, monitors, and other equipment updated
  • Create and manage SharePoint Sites and act as administrator for Office365
 

Skills & Requirements:

  • Bachelor’s or Associates degree preferred
  • Proficient to advanced in Microsoft Office Suite, SharePoint, and Office365
  • Experience with payroll, invoicing, accounts payable, and accounts receivable
  • Advanced computer skills preferred
  • Excellent written and verbal communication skills
  • Experience with office management
  • Attention to detail
  • Be a problem-solver
  • Strong organizational and planning skills
  • Website management (CMS/CSS/HTML) and SEO experience preferred
  • Adobe Creative Suite
  • CRM experience